The Catholic University of America

Staff Photography Services Policy

Approved by: President
History: Issued    --  March 9, 2007
  Revised  --
  Additional History
Related Policies: Permission to Photograph on Campus; Publication Services
Additional References:  
Responsible Official: Assocate Vice President for Public Affairs, tel. (202) 319-5600

I.    Introduction

The purpose of this policy is to define a) the scope of University photography; b) the services available to the Catholic University community by the CUA staff photographer, and c) instances when photographers working on behalf of the University can take photographs in public with implied consent.

II.    Definitions

Photography: The action of taking photos/pictures, using digital or traditional means.

III.   General Policies

A. Scope of University Photography

The University's policy is to restrict the use of staff photography to the representation, marketing or promotion of University-related activities only.

B. Staff Photography Services

The University photographer is available to photograph official University events and individuals for University publications, marketing initiatives and publicity. This service is at no cost to the client requesting staff photography services. The client must pay for print processing, delivery and mailing, and freelance photographer charges (if applicable). The Office of Publications reserves the right to review all requests for photography services to ensure that the client has a specific institutional need for photographs and that the photographer's time is used in a way that best serves the University's needs.

If the University photographer is unavailable for a client, the photographer can recommend a freelance photographer. The client is responsible for contacting the freelance photographer and paying for their services.

C. Implied Consent

It is not necessary to obtain a photography release for any individual or group photographed in a venue or at an event considered open to the public. This includes all public spaces across campus from exterior walkways, to entry-ways, atriums, sports fields and classrooms. Persons can be photographed from a distance without their consent except when they have secluded themselves in places where they have a reasonable expectation of privacy (for example, in dressing rooms, restrooms, medical facilities, homes and residence hall rooms).