The Catholic University of America

Finance: Purchasing
Unauthorized Purchases


Approved by: Board of Trustees
History: Issued -- March 14, 2002
  Revised --
  Additional History
Related Policies: Procurement Policy:Procurement Card Policy:
Additional References:  
Responsible Official: Procurement Director, Norman Brown  202-319-5044

I. Introduction

This policy defines Unauthorized Purchases by members of the university community.


This policy applies to all faculty, staff, and student organizations.


II. Definitions

III. Procedures and Regulations

Any purchase (excluding allowable procurement card transactions) made without prior approval from the Director of Business Services or his designee that does not qualify as an emergency purchase is considered an "Unauthorized Purchase."

  1. These purchases will be reviewed by the Purchasing Department for appropriateness and may be subject to disapproval if funds are not available or the materials can be purchased at a lower price. If the purchases are deemed unauthorized, the individual placing the order may be held personally responsible for any related charges imposed by the vendor.