Should a contractor/vendor indicate to any employee a wish to make a gift of services or equipment to the university, the employee must refer the contractor or vendor to the Treasurer and Vice President for Finance and Administration who will coordinate with the Vice President for Institutional Advancement to determine if the gift is something the university wishes to accept, and then to process the gift, determine the value of the gift and properly receipt the gift for the donor’s tax records.  No other office may accept/process an unsolicited gift of services or equipment from a contractor or vendor.

Employees may not accept gifts from contractors/vendors, with whom the university does business currently, has done business, or could reasonably anticipate doing business in the future.  An exception may be made for traditional Christmas gifts of insignificant value, business-related meals, small advertising novelties and occasional tickets to sporting events or other entertainment events.  While employees may accept such gifts, any gifts in value greater than $100 or gifts which in total exceed $100 per year must be reported in writing to the Treasurer no later than two weeks after receipt.  Acceptance of these gifts or gratuities, however, shall not obligate or be construed by any party to obligate the university to conduct further business with the contractor/vendor.

Travel or accommodations offered by a contractor/vendor to a university employee may not be accepted without express permission of the cognizant Vice President.