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Finance: Accounting
Salary Advances Policy


Approved by: Board of Trustees 
History: Issued -- March 14, 2002
  Revised -- January 18, 2008
  Additional History
Related Policies: Special Check Policy
Additional References: Off-Cycle Check Request Form
Responsible Official: Treasurer and Vice President of Finance and Administration  202-319-5606

 

I. Introduction

The university recognizes the rare, extraordinary need for employees to receive salary advances for personal reasons. This policy provides for the issuance of salary advances in rare, extraordinary emergencies for employees.

 

This policy applies to all departments, insofar as their employees are eligible for salary advances.  Eligible employees include full-time faculty and regular full-time and regular part-time staff.

 

II.  Definitions
N/A

 

III. Procedures and Regulations

The Catholic University of America discourages the use of salary advances.  In the event of a grave personal or medical family emergency, an exception will be considered for a regular employee in good standing with more than one year of continuous and satisfactory university employment with the following provisions:

  1. No more than one advance will be granted to any one employee in a given fiscal year.
  2. The amount of the advance may not exceed the amount of the salary due to the employee at the time funds are advanced.
  3. Repayment must be made in full from the next regularly processed paycheck.
  4. Salary advance checks cannot be direct deposited because they are not generated during a regular payroll run.
  5. The request for the salary advance must be approved by both the Supervisor and the cognizant Vice President.
  6. Exceptions to these provisions require the additional approval of the Treasurer and Vice President for Finance and Administration.
  7. Approved salary advances may only be issued by the Payroll Department which will prepare the check as expeditiously as possible.

 

 



Last Revised 29-Jun-09 11:24 AM.