The Catholic University of America

Refund of Student Charges Policy 

 Approved by: President
 History: Issued --  
  Revised -- November 26, 2012  
  Additional History
 Related Policies: Student Accounts Refund Policy
 Additional References:

Enrollment Services - Mission;                                Enrollment Services - Costs

 Responsible Official: Vice President for Enrollment Management tel. (202) 319-6366

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I.      Introduction

Refunds of student charges will be calculated based on the amount billed to the student’s account regardless of any payments made to the account. In the event a reduction in charges or fees results in a credit on the student’s account, the student may be entitled to a refund.

Application fees and registration deposits are non-refundable. Other fees are refunded as per the following policy. See Enrollment Services - Costs for a list of fees. This refund policy applies during the fall and spring semesters and not for summer sessions. Students taking classes in the summer sessions are eligible for a 100% refund if they withdraw by the deadline specified for their classes. Students withdrawing after the specified deadlines are not eligible for a refund.

II.     Definitions

A.         Academic Calendar: The official University calendar setting forth the specific dates and deadlines for semesters and terms, enrollment periods, examination periods, holidays, periods that classes are not in session, and commencement. There are separate calendars for the Columbus School of Law and all other schools. Add/drop periods are listed on the academic calendars.

B.         Dynamically Dated Classes: Classes that do not span the entire semester and which have beginning and ending dates within, but different from, the regular semester.

C.         Week of Classes: Monday through Saturday.

D.         Tuition: Charge for instruction listed on the student account.

E.         Mandatory Fees: Fees required of all students, including but not limited to student record, activity, and technology fees.

F.         Service/Miscellaneous Fees: Fees charged for specific services, including but not limited to language placement, health center, locker rental fees.

III.     Tuition and Fee Refund Schedule for Complete Withdrawal from the University

Note: Refunds for dynamically dated classes are based on the corresponding percentage of class meetings.

Drop Deadline

Amount Tuition Refunded

Amount Mandatory Fees Refunded

Amount Service/ Misc. Fees Refunded

End of Add Drop Period

100%

100%

0%

After last day of add/drop but by the end of the third week of classes

80%

0%

0%

After the end of the third week of classes but by the end of the fourth week of classes

50%

0%

0%

After the end of the fourth week of classes

0%

0%

0%

IV.        Tuition and Fee Refund Schedule for change of status from full-time to part-time or reduction in part-time status

Note: students will be charged the standard part-time rate for all classes in which they remain registered. Refund amounts below are for dropped courses. Refunds for dynamically dated classes are based on the corresponding percentage of class meetings.

Drop Deadline

Amount Tuition Refunded

Amount Mandatory Fees Refunded

Amount Service/ Misc. Fees Refunded

End of Add Drop Period

100%

0%

0%

After last day of add/drop but by the end of the third week of classes

80%

0%

0%

After the end of the third week of classes

0%

0%

0%

V.      Refunding of Room and Board Charges

Room and board refunds for all students shall be as follows:

  • Fees are refunded on a per diem basis up to the end of the drop/add period. After the drop/add period, fees are reduced at the tuition rates shown in Section III.
  • Students who have signed a Resident Hall and Dining Services Agreement for the upcoming academic year, and whose housing cancellation is approved will be charged the housing cancellation fee.
  • If the dining plan is cancelled separate from a housing assignment, the dining cancellation fee will be assessed.

VI.     Adjustment of University Grants and Scholarships

University undergraduate grants and scholarships will be prorated to be proportional to the percentage of tuition charges incurred. For example, if a student's tuition charges are reduced by fifty (50) percent, that student's University grants and scholarships will also be reduced by fifty (50) percent. Adjustments to University graduate grants and scholarships are at the discretion of the individual department/school awarding the grant or scholarship and the Office of the Provost.

VII.     Exceptions

Exceptions to the policy regarding tuition refunds may be made based on extraordinary circumstances.  A student seeking an exception to the published tuition refund policy should immediately submit a written letter of appeal to the Office of Enrollment Services for review by the Appeals Committee detailing the reason for the request.  No request will be considered after midterm of the succeeding term as published in the Academic Calendar

VIII.     Return of Federal Financial Aid (Title IV) Funds

Federal requirements for returning financial aid are independent of University policy and, when required by law, supersede University policy. For example, a student may be due a refund according to University policy, if the student received federal Title IV funds. The money may, based upon date of withdrawal, be returned to the aid program from which the funds were disbursed. Additional information is available in the Office of Financial Aid website under Withdrawals.

IX.        Refund to Students Registered in Online Programs or Taking Courses on Site in Other Jurisdictions

When a student who is registered in a fully online program or who is taking a course (or courses) in a state outside the District of Columbia withdraws, the student will receive a refund as required by the law of that state if there is a conflict with University policy.