The Catholic University of America

Archived 2/23/11

Finance: Student Account Policies
Refund of Student Charges


Approved by: President
History: Issued --
  Revised -- October 17, 2007
  Additional History
Related Policies: Student Accounts Refund
Additional References:


Enrollment Services

Financial Aid Handbook (includes chart on how withdrawals are calculated)

Responsible Official: Vice President for Enrollment Management

I. Introduction
Refunds are based on total charges billed, not on payments made. A week of classes is defined as Monday through Saturday. Application fees and registration deposits are non-refundable. Other fees, except room and board as described below, are refunded only if a student withdraws completely from the university prior to the end of the drop/add period. Please refer to the Academic Calendar for the specific date.

Registered students who cancel their registration after the end of the add/drop period or who have their registration cancelled because of nonpayment are subject to a registration cancellation fee.

II. Tuition Adjustment for Complete Withdrawal

Tuition refunds for full-time and part-time students who withdraw completely from the university shall be as follows:

  • 100% (one hundred percent) of tuition and mandatory fees will be refunded prior to the published end of the drop/add period;
  • 80% (eighty percent) of tuition only will be refunded prior to the end of the second week after the official beginning of classes;
  • 60% (sixty percent) of tuition only will be refunded prior to the end of the third week after the official beginning of classes;
  • 40% (forty percent) of tuition only will be refunded prior to the end of the fourth week after the official beginning of classes;
  • 20% (twenty percent) of tuition only will be refunded prior to the end of the fifth week after the official beginning of classes; and
  • After the fifth week of classes, no tuition or fees will be refunded.

III. Tuition Adjustment for Reduced Hours

Tuition refunds for students changing from full- to part-time status and part-time students reducing their hours will be as follows:

  • Before the end of the published add/drop period, 100 percent of tuition and mandatory fees will be refunded.
  • 80% (eighty percent) of tuition only will be refunded prior to the end of the second week after the official beginning of classes.
  • No tuition or fees will be refunded effective the third week after the official beginning of classes.

IV. Refunding of Room and Board Charges

  • Room and board refunds for full-time and part-time students shall be as follows: Fees are refunded on a per diem basis prior to the end of the add/ drop period, and thereafter are reduced at the tuition rates shown in Section II.
  • Students who have signed a Residence Hall and Dining Services Agreement for the upcoming academic year, and whose housing cancellation is approved will be charged the housing cancellation fee.
  • If the dining plan is cancelled separate from a housing assignment, the Dining Cancellation Fee will be assessed.

V. Adjustment of University Grants and Scholarships
University grants and scholarships will be prorated to be proportional to the percentage of tuition charges incurred. For example, if a student's tuition charges are reduced by forty percent, that student's university grants and scholarships will also be reduced by forty percent.

VI. Return of Title IV Funds

Federal requirements for returning financial aid are independent of university policy. A refund according to the university policy may be due to the student, but for students who are recipients of federal Title IV funds, the money may, based upon date of withdrawal, be returned to the aid program from which the funds were disbursed. Additional information is available in the Office of Financial Aid webpage under Withdrawals.