The Catholic University of America

Sponsored Grants and Contracts
 
Archived 7/30/15
 
I. Introduction
 
Compensation that a faculty member receives from a sponsored grant or contract is governed by regulations stated in OMB Circular A-21. These regulations require that CUA is clear about the definition of full-time and its relationship to faculty compensation.

II. Definitions
 
A. Base Salary: Base Salary is what a faculty member is paid during the academic year (Fall/Spring terms) in return for performing faculty responsibilities in accord with the Faculty Handbook.
 
B. Stipend: In addition to the base salary, a faculty member may receive a stipend from a supplementary appointment for performing a specific administrative task, such as department chair.
 
C. Research Base Salary: For the purpose of calculating the salary that can be charged to a sponsored research project, the research base salary for a faculty member is the sum of the member's base salary and any stipend paid for specific administrative assignments.
 
III. Policy
 
CUA expects a faculty member to devote full-time service to research, teaching, and university service during the academic year. In return, a faculty member is paid a base salary for 100 percent effort in performing his or her faculty responsibilities. This policy
 
Compensation that a faculty member receives from a sponsored grant or contract is governed by regulations stated in OMB Circular A-21. These regulations require that CUA is clear about the definition of full-time and its relationship to faculty compensation. In order to be in compliance with these regulations, the following definitions and policies apply when determining the compensation that is charged to a sponsored grant or contract. These policies apply to all sponsored grants regardless of sponsorship (federal or non-federal) or type (research, training, contract for services, and so forth).
 
1. A faculty member is paid a base salary during the academic year (Fall/Spring terms) in return for performing faculty responsibilities in accord with the Faculty Handbook.
 
2. In addition to the base salary, a faculty member may receive a stipend from a supplementary appointment for performing a specific administrative task, such as department chair.
 
3. For the purpose of calculating the salary that can be charged to a sponsored research project, the research base salary for a faculty member is the sum of the member's base salary and any stipend paid for specific administrative assignments.
 
4. A faculty member may conduct the work for a sponsored grant or contract during the academic year only, during the summer only, or during both periods. The faculty member also can choose during which time periods to receive salary from the grant or contract.
 
5. The percentage of time that a faculty member spends on a sponsored research grant or contract during the academic year is either (a) charged as salary to the grant or contract in the same proportion as the percentage of time spent, (b) counted as cost sharing by the university if no salary is charged to the grant or contract during that time, or (c) a combination of (a) and (b).
 
6. No faculty member during the academic year can receive additional salary from a sponsored grant or contract over and above his or her research base salary. All salary charged to a grant or contract during the academic year replaces the corresponding amount that would be paid to the faculty member from the university's operating budget.
 
7. A faculty member may devote up to 100% effort on a sponsored grant or contract during the summer months, and thus charge his or her salary to the sponsor in accord with the effort, subject to any limitations imposed by the sponsoring agency.
 
8. On all proposals submitted to a sponsor, a faculty member must indicate the percentage of effort that he or she intends to devote to the work required for the grant or contract during the academic year and/or during the summer. The percentage(s) indicated will determine the proportion of the faculty member's salary that can be charged to the sponsor of the grant or contract during the academic year and the additional salary that the faculty member can receive from the grant or contract during the summer.