The Catholic University of America

Archived 08/23/05

Registration and Enrollment: Graduate Students

Continuous Enrollment

Continuous enrollment is required of all students enrolled in programs leading to degrees unless an authorized leave of absence has been granted. Failure to maintain continuous enrollment or to obtain an official leave of absence is considered to be evidence that the student has withdrawn from the university.

Enrollment of Undergraduates for Graduate Study

A student may begin graduate work while fulfilling the requirements for an undergraduate degree if, in the opinion of the dean, the student's academic performance and promise justify such action.

Similarly, undergraduates may be permitted to undertake graduate studies as students in joint degree programs, for example, B.A.-M.A. In such cases, the student will be enrolled as an undergraduate under conditions set by the dean until the undergraduate program is completed. The dean, with the understanding that credits for these courses are applied to the master's degree only after the bachelor's degree is conferred, must approve in advance the graduate courses taken. Credits earned in graduate level courses in excess of those required for the undergraduate degree may be applied toward an advanced degree.

Full-Time Study


Graduate students devoting their entire time to work for an advanced degree, regardless of the number of semester hours for which enrolled, such as working in residence on a dissertation under the guidance of a major professor, are full-time students. See the definition of full-time enrollment. Individual schools may require full-time students to register for a greater number of semester hours in order to qualify for full-time enrollment.

The certification to governmental agencies of all students - citizen and noncitizen - as full-time students of the university is determined by full-time academic activity as attested by the cognizant academic officer.

Master's Students

To be certified as a full-time master's student, one of the following criteria must be met:

  1. Enrollment in a minimum of eight semester credit hours.
  2. Enrollment in a minimum of six semester credit hours and position as a teaching/research assistant (10 hours per week).
  3. Enrollment in a minimum of three semester credit hours and position as a teaching/research assistant (20 hours per week).
  4. Enrollment in the M.F.A. program for semester credit and practicum hours totaling at least eight.
  5. Following completion of all required course work:
    1. Enrollment for comprehensive examinations (limit one semester);
    2. Enrollment for master's thesis guidance (#995, #996, limit two semesters).

Doctoral Students

To be certified as a full-time doctoral student, one of the following criteria must be met:

  1. Enrollment in a minimum of eight semester credit hours.
  2. Enrollment in a minimum of six semester credit hours and position as a teaching/research assistant (10 hours per week).
  3. Enrollment in a minimum of three semester credit hours and position as a teaching/research assistant (20 hours per week).
  4. Following completion of all required course work, enrollment for the Doctoral Comprehensive Examination (limit two semesters).
  5. Following admission to candidacy, enrollment:
    1. For doctoral dissertation guidance (#997, #998);
    2. In absentia, with school or department approval;
    3. For required internship.

NOTE: Time limit of candidacy: see "Admission to Candidacy"

Graduate Students Not Considered Full Time

Graduate students on leave of absence or enrolled for oral defense of dissertation only are not considered registered and cannot be certified as full or part time.

Certification

Certification is the responsibility of the university registrar. The school or department must notify the registrar by memorandum or e-mail of teaching or research assistantship.

Joint Advanced Degrees


Joint advanced degree programs are available through cooperative arrangements among several schools and departments that have received the approval of the Graduate Board for such arrangements. Students admitted to these programs pursue simultaneously two master's degrees or the master's degree and the J.D. degree, with approval of the deans of the schools concerned. Apart from these joint programs, no student is allowed to pursue two advanced degrees on the basis of work done in the same academic period. Work done for one master's degree may not be counted toward obtaining a second master's degree, except in an approved joint degree program.

A list of available joint degree programs may be found at http://graduate.cua.edu.

Part-Time Study


All students who do not satisfy the criteria for full-time study are part-time students and, except as noted below, must pay tuition in the amount charged per semester hour. Graduate students employed in certain governmental agencies for not more than three days per week may be permitted, upon written agreement with the agency, to enroll as part-time students for not more than 10 semester hours, will be considered to be in three-quarters residence, and will be charged three-fourths of the tuition for full-time study. A graduate student who is pursuing a program of ministerial studies in any neighboring institution (religious house of studies, theologate, and the like) will not be permitted to register for more than six semester hours of graduate study per semester.

A dean may authorize as many as nine semester hours in a given semester for a graduate student who has been enrolled on a part-time basis for at least the previous two semesters and who is within seven to nine semester hours of completing degree requirements. In this instance, tuition will be charged at the rate for part-time study.