The Catholic University of America

Archived March 12, 2012


I. Introduction
This policy sets forth guidance on ensuring that all events on campus will meet accessibility standards in accord with the Americans with Disabilities Act of 1990 (ADA) and with the Rehabilitation Act of 1973 (Section 504).

II. Policy

A. Coordination
As an institution that is required to comply with the ADA and Section 504, Catholic University must ensure that all of its programs and activities are accessible to those who wish to attend. To the extent readily achievable, this would include physical accessibility of buildings. Accomplishing this goal requires coordination across campus, as well as the participation of those seeking an accommodation.

B. Use of Centralized Scheduling Software
The university has centralized scheduling software that should be utilized for all university events, whether curricular or co-curricular. This includes all academic lectures, receptions, student organization meetings, sporting events, and any other type of activity open to the university community or to the public.

C. Accessibility of University Events

1. Events Open to the Public
All events open to the public must be scheduled in an accessible space.

2. Events Open only to the University Community
For events open to students, faculty and staff only (i.e. the university community) event coordinators shall make reasonable efforts to ensure that events are scheduled in accessible spaces. If for any reason a university community event is scheduled in a space that is not accessible, and the event organizer receives a request for an accommodation from an individual with a disability, the department organizing the event should work with the appropriate office to find an alternate location that is accessible. A club or student organization or an academic group that meets at regular intervals and has received a request for accommodations shall schedule all meetings for that academic year in an accessible space.

D. Publication of Events
Event organizers are required to place an accessibility notice statement in the materials announcing the event, including web and print materials. The text should include the name of a person to contact with regard to accommodations. Event organizers are required to ensure that all materials for the event are available to be put in an alternative format upon request. Public Affairs will ensure that publications produced with their assistance contain the required accessibility text.

For more information on making an event accessible please see the Disability Awareness and Campus Access web page. Complaints about lack of accessibility with respect to university events should be directed to the Equal Opportunity Officer at tel. 202-319-6594.





Director of Conferences and Pryzbla Management for co-curricular, Enrollment Services for curricular.

Suggested statement: “Please contact___________ (event organizer) at _____(phone or e-mail) at least one week prior to the event to request disability accommodations. In all situations, a good faith effort (up until the time of the event) will be made to provide accommodations.

(link to Disability Awareness and Campus Access page)