Global Education (Policies Regarding)
|History:||Issued -- October 27, 2009|
|Related Policies:||International Student Policies|
|Additional References:||The Center for Global Education|
|Responsible Official:||Assistant VP for Global Education tel. (202) 319-5618|
The Center for Global Education (CGE) at The Catholic University of America (CUA) implements the University's strategic goal of internationalization by serving as the hub for international educational activities at CUA. Its overall role is to coordinate, build and strengthen international programs, services and initiatives University-wide.
Any employee or unit that proposes to take one or more CUA students outside of the continental U.S., Hawaii, or Alaska is covered by this policy.
CGE includes two units: The Education Abroad unit (CUAbroad) develops and administers international educational opportunities overseas for CUA students. The International Student & Scholar Services unit (ISSS) is responsible for institutional compliance with immigration-related federal regulations for international students, faculty and visiting scholars.
This policy sets forth the CUA standards pertaining to global education which members of our academic community, students, faculty and staff, are expected to become familiar with, and follow across the various settings of the University.
Accompanying this policy are procedures that set forth a system for adherence to these standards, including guidelines, protocols and forms pertaining to global education.
B. CUAbroad: CUAbroad is CUA's education abroad office responsible for administering education abroad programs for CUA and non-CUA students in coordination with CUA academic and administrative units, as well as other institutions in the U.S. and abroad.
C. ISSS: The International Student & Scholar Services (ISSS) is CUA's office responsible for institutional compliance with immigration-related federal regulations for international students, faculty and visiting scholars.
D. International Visitors: For purposes of this policy, international visitors are defined as individuals from abroad who come temporarily to the University to engage in an activity at the University for which CUA does not sponsor their immigration status.
E. International Scholar: For purposes of this policy, international scholar is defined as an individual from abroad who comes to CUA to engage in an academic or scholarly activity for which CUA sponsors their immigration status.
III. University-wide International Standards
The Center for Global Education is responsible for establishing University-wide standards and protocols in matters of overseas health, safety and liability, overseas crisis management, international agreements, hosting of international scholars and visitors, education abroad, international students and scholars and other matters relating to global education. The University community is required to consult with the Center for Global Education in all the areas listed below in III A-F and ensure adherence to University-wide established standards and policies. Specific protocols, procedures and forms are available at http://cge.cua.edu.
A. Overseas Health, Safety & Liability
The Center for Global Education has established guidelines pertaining to overseas health, safety and liability applicable to overseas programs (both academic and co-curricular). These guidelines are intended to protect the liability of the University, as well as the safety and health of participants of CUA overseas programs. All CUA groups traveling overseas are responsible for adhering to these guidelines which are available at http://cge.cua.edu.
B. Overseas Emergency Evacuation Coverage
The Center for Global Education has established a mandatory university-wide overseas emergency evacuation insurance coverage for all members of the CUA community (students, staff and faculty) who travel overseas on behalf of the University on both academic programs and co-curricular trips. Details on this mandatory coverage are available at http://cge.cua.edu.
C. Overseas Crisis Management
The Center for Global Education has established a University-wide overseas crisis management protocol. The purpose of this protocol is to manage the development and flow of information regarding the crisis and its impact on CUA students participating on overseas programs (both academic and co-curricular). This protocol identifies the individuals, both on campus and overseas, responsible for managing the overseas crisis, and the establishment of standardized procedures to be used. The CUA community is responsible for adhering to this protocol in the event of an overseas crisis. This protocol is available at http://cge.cua.edu.
D. Signing of International Agreements and Memoranda of Understanding (MOUs)
The Center for Global Education is responsible for reviewing CUA academic international agreements and has established University guidelines for international agreements including general memoranda of understanding, agreements of affiliation, agreements of international cooperation and agreements for 2+2 programs. The CUA community is required to adhere to University standards when negotiating international agreements on behalf of the University, including the University Contract Approval and Signature Authority Policy. CUA's international agreements protocols are available at http://cge.cua.edu.
E. Greeting and Hosting of International Scholars and Visitors
The Center for Global Education has established University-wide protocols for the greeting and hosting of international visitors and scholars. The CUA community is responsible for adhering to these protocols when greeting and/or hosting an international scholar or visitor. These protocols are available at http://cge.cua.edu.
F. Coordination of CUA International Activities
The Center for Global Education acts as a clearing house for CUA international programs and initiatives. Departments that develop international programs are required to meet with the Asst. Vice President for Global Education to review the details of the program and ensure that they meet with institutional standards and requirements including University mission and are included both in internal and external reports on CUA's international activities.
IV. Education Abroad
CUAbroad directly administers education abroad programs and exchanges for the University in collaboration with the University's academic and administrative units as well as institutions in the U.S. and abroad in order to ensure quality and administrative consistency as well as to minimize institutional liability. CUAbroad serves as a resource for students, parents, faculty and institutional partners of CUA as well as the education abroad community. CUAbroad is the leading voice on campus advocating for strong institutional support of global education emphasizing the benefits of participation for the individual student as well as the University.
CUAbroad is responsible for establishing University-wide standards and protocols in matters related to education abroad based on current best practices in international education. CUAbroad sets guidelines and procedures in matters of credit-bearing education abroad program administration and development, student advisement and preparation, program planning and evaluation, as well as faculty program director training. Specific information on education abroad programs, guidelines and procedures is available at http://cuabroad.cua.edu/.
CUAbroad sets University-wide professional standards for the administration, development and budget management of education abroad programs. It is responsible for adhering to and sharing current best practices and national standards, and serves as a central resource for ensuring that University units are knowledgeable and consistent in the administration of all CUA education abroad programs. Specific procedures pertaining to the administration of education abroad at CUA are available at http://cge.cua.edu.
B. Administration of Institutional Exchanges
In collaboration with ISSS, CGE, CUA academic and administrative units and international partner institutions, CUAbroad coordinates the application, admission, pre-arrival preparation, on-site orientation and on-site program support for exchange students who come to The Catholic University of America as non-degree students to formally participate in courses of study, research or other academic activity. CUAbroad provides essential information and a variety of services for incoming exchange participants. More information on exchanges is available at http://cuabroad.cua.edu/students/incoming/index.cfm
C. Student Participation and Preparation
CUAbroad has established guidelines and procedures on academic planning, program selection, application, acceptance, registration, billing and other matters associated with participation in education abroad programs. Qualified CUA students may participate in CUA-administered or affiliated programs or select from a variety of non-affiliated programs offered by other institutions in the U.S. or abroad. CUAbroad provides advising, informational workshops, pre-departure orientation, on-site assistance and re-entry services, health insurance and emergency evacuation coverage, resources for travel in addition to assistance with passport and visa application, financial aid, scholarships and other matters to students and their parents.
D. Registration and Transfer of Credits
CUAbroad has established a University-wide protocol for the registration and enrollment of students on its credit-bearing education abroad and exchange programs. All CUA students wishing to participate in programs not directly administered by CUA must have the program and their participation approved by CUAbroad. All CUA students must remain registered at CUA during their program, regardless of whether it is administered by or affiliated with CUA or it is an approved and accredited non-CUA program. In order to be accepted toward a CUA degree, all courses and credits taken overseas must be pre-approved by appropriate CUA academic units and CUAbroad. The transfer of grades and credits is conducted according to CUA academic policies.
E. Budgeting and Billing
CUAbroad has an approved business plan according to which CUA education abroad programs are budgeted and billed. CUAbroad and all CUA academic units must clearly communicate the cost of all programs to students, parents and the CUA community. Students on CUA-administered or affiliated programs pay CUA tuition and an education abroad program fee whereas students approved to participate in non-CUA programs pay an administrative fee to CUA and all other program costs directly to the host institution/program provider.
F. Education Abroad Program Development, Approval and Evaluation
CUAbroad has established University-wide protocols for the development, approval and evaluation of education abroad programs based on best practices. Overseas academic programs, including faculty-led programs, are to be reviewed, approved and supported by CUA academic units. All new and existing programs must be reviewed and assessed annually. Specific guidelines on education abroad program development, approval and evaluation can be found at http://cge.cua.edu.
G. Overseas Faculty Program Director Training
CUAbroad has established training programs and resources for faculty leading or planning to lead overseas programs (both academic and co-curricular) on behalf of CUA. The training follows best practices and emphasizes matters of health, safety and liability, CUA's overseas code of conduct as well as topics in cross-cultural communication. Faculty program leaders are informed about pre-departure, on-site and post-program issues and are trained on how to handle overseas emergencies following the CUA overseas crisis management protocol. Specific information on faculty training and overseas student orientations can be found at http://cge.cua.edu.
V. International Students & Scholars
International Student and Scholar Services is responsible for establishing University-wide standards and protocols in matters of sponsorship of international students, faculty and scholars who come to CUA to formally participate in courses of study, research or other academic activity. ISSS works with host schools and departments and individual international students and scholars on the cultural and legal adjustment to study and work at the University.
ISSS manages the University's immigration-related sponsorship programs and serves as the official liaison to the U.S. government on matters related to the management of the F-1 student and J-1 Exchange Visitor Programs.
A. Legal Role of ISSS
ISSS represents at all times the University and the University's interests. On behalf of the University, and through the authorization of the Department of Homeland Security and the Department of State, ISSS manages CUA's F-1 student and J-1 Exchange Visitor Programs including all associated institutional compliance reporting associated with those programs. Additionally, on behalf of the University, ISSS prepares and manages institutional filings for temporary work authorizations and for permanent residency based on employment at CUA. ISSS consults with the Office of General Counsel on legal issues as needed.
ISSS staff is legally limited in the advice and assistance they can provide to departments and foreign nationals on immigration matters not directly related to employment, study or other scholarly activities at CUA.
ISSS serves as a resource for University schools and departments and to individual international students and scholars on matters relating to cross-cultural communication, acculturation and other issues related to transitioning to life in the U.S. and at CUA.
B. Immigration Sponsorship of International students for F-1 or J-1 status
CUA accepts qualified foreign nationals into its academic programs. The University facilitates the legal entry of qualified international students by serving as the sponsor of their immigration statuses as F-1 or J-1 status.
Individual Schools are responsible for:
1. Evaluating the academic qualifications of initial international student applicants and determining that they meet established academic criteria for acceptance into their programs
2. Ensuring that the University has a full-time course of study available for international students accepted into their programs
3. Providing appropriate academic advice, guidance to the student as dictated by established academic policies and procedures
4. Ensuring that the department or academic unit does not require a student to work more than 20 hours a week on campus while school is in session
5. Monitor the students' academic progress to ensure they are making reasonable progress towards their degree such that they will complete their studies within the timeframe it takes the average student to complete degree requirements
6. Notifying ISSS of the suspension or dismissal of any student whose immigration sponsorship is sponsored by the University
Admissions is responsible for:
1. Initial issuance of immigration documents for students new to CUA
2. Managing the deferral or withdrawal of international students prior to their attendance at CUA
ISSS is responsible for:
1. Validating the immigration statuses of newly arrived international students
2. Orienting students on the immigration regulations governing their status
3. Reporting enrollment information for active students each semester
4. Authorizing employment for students
5. Advising Schools and individual students on immigration-related issues that affect their studies and vice versa
International Student is responsible for:
1. Maintaining a valid passport
2. Maintaining their legal status in the U.S.
3. Monitoring the expiration date of their immigration status and visas and initiating requests for extension in a timely manner through their host school or department
C. Immigration Sponsorship of International Scholars
At the discretion of the Provost, CUA utilizes available nonimmigrant and immigrant visa options to sponsor international faculty, researchers, and visiting scholars in a variety of legal immigration-related statuses to promote the University's academic and research mission. Classifications and procedures are available at http://international.cua.edu.
Departments are responsible for:
1. Evaluating the qualifications of internationals coming to the department to teach, conduct research or otherwise participate in a scholarly activity at the University
2. Determining what university resources are to be made available to the individual, given their activity/function at CUA
3. Working with ISSS to determine what immigration status is most appropriate for the individual and initiating a request for sponsorship
4. Notifying ISSS of any changes in the terms and conditions of sponsorship, such as early departure or termination of affiliation
ISSS is responsible for:
1. Working with the sponsoring department to formulate an immigration strategy for bringing the foreign national to campus
2. Filing any necessary preliminary paperwork/information with the U.S. government to obtain the necessary approvals and/or clearances needed to sponsor the individual
3. Advising the department of ongoing institutional obligations
4. Upon arrival, orienting the international scholar on the immigration regulations governing his or her status
5. Notifying the U.S. government of any changes in sponsorship, including the formal withdrawal of immigration sponsorship of anyone whose sponsorship is ended prior to its originally scheduled end date
6. Monitoring the immigration status of international scholars and notifying the host School or department of any needed expirations dates or needed actions for retention of the scholar
Scholars are responsible for:
1. Filling out the necessary payroll and tax forms
CUA encourages international educational and cultural exchange and welcomes individuals from around the world to share their perspectives and to participate in academic activities on campus.
1. Formal International Visitors: CUA departments wishing to host international visitors, including Fulbright scholars, are required to follow established University protocols for issuing official letters of invitation on behalf of the University. Official procedures are available at http://cge.cua.edu.
2. Ad Hoc International Visitors: CUA departments wishing to invite foreign nationals to campus to give a lecture, participate in a symposium or conference are expected to familiarize themselves with institutional policies governing the payment of honoraria to foreign nationals.
3. Approval of Contracts: The University Contract Policy must be followed when payments or other contractual obligations to international visitors are arranged. This requires approval of the contract by the Office of General Counsel prior to signature. Failure to follow the Contract Policy may result in delay in payment or denial of payment in instances where legal impediments to payment exist.