The Catholic University of America

Grades and Academic Standing: Graduate

 

Approved by: President
History: Issued   -- August 2006  
  Revised -- February 18, 2011  
  Additional History
Related Policies: Student Academic Dishonesty; Commencement and Honors; Appeal of Failing Grades
Additional References:  
Responsible Official: Dean of Graduate Studies tel. (202) 319-5247
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I. Introduction

Reports of grades assigned are made available on the Web by the registrar at the end of each term; http://cardinalstudents.cua.edu.

II. Definitions

III. Grading System

Graduate students are graded under the following system:

Grading System

Grade

Meaning

Equivalent

A

Excellent

4.00

A-

3.70

B+

3.30

B

Satisfactory

3.00

B-

2.70

C

Passing but Marginal

2.00

F

Failure

0.00

P

Pass

I

Incomplete

W

Withdrawal

F*

Administrative Failure

0.00
A grade of F* should be awarded to students who did not officially withdraw from the course, but who failed to attend and participate in course activities through the end of the period. It is used when, in the opinion of the instructor, completed assignments or course activities or both were insufficient to make normal evaluation of academic performance possible. This allows the University to differentiate between an F grade awarded to students who complete the course but fail to achieve course objectives, and those students that receive an F grade because they have stopped attending or never attended a class. The official definition of F* to be used on transcripts and wherever else published would be “Administrative Failure”, awarded to a student who did not officially withdraw from the course, but who failed to participate in course activities through the end of the period.
 

By resolution of the Academic Senate, grade point averages are calculated for all graduate students having entered the University in the 1996 fall semester or after. Only grades earned in courses at and above the 500 level will be calculated. 

For satisfactory progress toward a graduate degree, each student should consult school or department regulations which may specify a maximum number of C grades, depending on the nature of the courses, permitted in a degree program.

At the end of each semester, the chair of each department may submit to the dean a report stating the names of students who, in the judgment of the department, should not continue studies for advanced degrees. Such students are so notified by the dean and advised or directed to discontinue graduate work. The admission to graduate studies or to candidacy for the doctorate may be withdrawn by the dean.

IV. Incomplete Grades

A provisional grade of I (incomplete) may be given only to a student who has not completed the requirements of a course for legitimate reasons, provided that work thus far completed in the course is of passing quality. The grade of I may not be given to a student who has simply failed to meet the academic requirements of the course on time. Grades of I must be submitted to the respective dean for approval and entry in Cardinal Station. 

Incomplete grades must be removed by the midsemester of the succeeding term as specified in the Academic Calendar, whether or not the student is registered. If the incomplete grade is not removed by the midsemester, the incomplete will be recorded as a grade of F (failure). Under extraordinary circumstances, but before the date of the midsemester following the reported incomplete grade, a student may petition the instructor of the course and the dean of the school in which the student is enrolled for an extension of the period normally allowed for removal of the incomplete grade.

V. Academic Integrity

All coursework is subject to the Student Academic Dishonesty Policy. Students are expected to read and comply with the standards on academic integrity set forth in the above referenced policy.

VI. Change of Grade

A grade assigned for work in a course is not subject to change except (a) in the case of a specific error, which may be corrected upon the request of the teacher of the course, in writing, to the dean not later than one month after the beginning of the succeeding semester, or (b) in the case of a successful challenge to a failing grade of F after action in accordance with established procedures outlined in the University policy entitled Appeal of Failing Grades. A successfully challenged grade of F is changed to pass (P), and credit is given for the work in question; no other grade may be assigned. All changes in transcript information must be requested and approved by the end of the semester following registration and grading of a particular course.

VII. Good Standing

A student is considered to be in good standing (a) who has not become subject to dismissal for academic reasons, (b) whose record of conduct is satisfactory, and (c) who has met all financial obligations to the University or made satisfactory arrangements for their discharge with the Office of Enrollment Services.

VIII. Dismissal

A graduate student who incurs two or more failing grades in formal course work after being admitted to graduate study is subject to academic dismissal, as are graduate students who fail to meet additional or more rigorous academic standards imposed by individual departments or schools. Graduate students are directed to consult their school or department for such standards.

The University reserves the right to have appropriate academic officials review records at any time for the purpose of determining whether a student meets the standards necessary for graduation. If, in the opinion of the University, this review reveals serious shortcomings, the student may be dismissed. Academic dismissal is made by the dean of a school upon recommendation of the faculty or department.