10/27/09 *Photograph* was added to the list of data considered to be directory information.

6/17/09 Amended to change text in Section IX that was amended in December 2008.
the change as adopted proved unworkable in practice.  

12/9/08 Amended to add enrollment status to defintion of directory information; also to set policy for electronic distribution of confidentail information to groups of students.

11/15/07 The following sentence was deleted from section IX (13) of the policy:
If the inquiry is made in person or by mail, a student’s date and place of birth and signature may be confirmed.  

The reason for the deletion was to reduce the risk of identity theft. In addition, as most student applications are now submitted electronically, a physical signature is no longer a routine part of the education record.

4/26/06 Changes were made to policy to reflect that the Registrar is the Responsible Official and that the role of the VP for student life vis-a-vis student records is limited to those places in the policy where specifically referenced.  Approval of the change in Responsible Official was made in consultation with the General Counsel and the Provost. On April 12, 2006 at the Deans' Conference Dr. Convey advised (and obtained concurrence from) the Registrar regarding this change.

Revisions (in blue) to the following paragraphs were made as follows:

III. An informal complaint may be filed within the institution by contacting the Registrar. (note also that a reference in the last sentence of this paragraph to the Vice President for Student Life was removed.)

XI. The Office of the General Counsel and the Registrar will maintain general information concerning the federal law and the university’s policy as contained in these guidelines. Complete information on FERPA, including online access to the law and regulations is available at http://counsel.cua.edu/ferpa/fedlaw/. The Registrar will refer students desirous of examining their records to the office of the appropriate administrative official.  

11/03/05 Policy was reformatted according to the standard template.  No changes were made to the substance of this policy.

10/10/05 Additions (in blue) were made to the following sentence under Release of Records: A person or entity employed by or under contract to the university to perform a special task, such as an attorney or auditor or an outside vendor

7/02/04 Section III A modified to reflect actual practice: (Deans as custodians of records for each school, rather than having a custodian appointed.) Deleted sub F on employment records as not germane to student record policy. Added following paragraph:

By default, only a student's campus e-mail address will be displayed on the CUA web page.  If a student wishes to release more, less or different information, he/she may do so by logging into home.cua.edu and changing the displayed information, or specifying that no information be displayed. 

2001 changes

Added following clarification to sub C

(investigation or enforcement of federal legal requirements of federally supported education programs),

Added following clarification to sub H 

1. CUA does not have an obligation to disclose any financial information about one parent to another. If a parent claims a student as a dependent and does not want his/her financial information disclosed to his/her spouse or former spouse, the parent may make that request to the institution. 

To sub M clarification on non-disclosure form:

An individual student currently enrolled may request that such directory information not be disclosed by completing  the non-disclosure form which is attached to the schedule of classes (form available in both paper and online schedule) and giving the form to the Registrar in Room 8 McMahon by the second week of classes.