The Catholic University of America

Archived 08/18/05

Records and Transcripts (Undergraduate)


Policy. The Catholic University of America intends to maintain full compliance with the provisions of the Family Educational Rights and Privacy Act of 1974 (also known as the Buckley Amendment), 20 U.S.C. 1232 et seq. (1975) which guarantees the confidentiality of student records and gives to the individual student the right to examine official records maintained for him or her. The university policy on student records is published in the Student Handbook and information concerning the federal law and the university's policies may be obtained in the Office of the Vice President for Student Life.

Directory Information. The following data are considered to be directory information and, in the discretion of the university, may be given to an inquirer, either in person, by mail or by telephone, and may be otherwise made public: name of student, address (both local and permanent), e-mail name, telephone (both local and permanent), number, dates of registered attendance, school or division of enrollment, major field of study, nature and dates of degrees and awards received, participation in officially recognized activities and sports, weight and height of members of athletic teams. If an inquiry is made in person or by mail, a student's date and place of birth and signature may be confirmed.

An individual student may request that such directory information not be disclosed by so requesting in writing to the registrar. Students seeking to withhold directory information from the Community Directory on the university Web site should contact the Center for Planning and Information Technology.

A student who alleges that the university has failed to comply with the requirements of Section 438 of the Act has the right to file a complaint with the Family Educational Rights and Privacy Act Office of the Department of Education.

Name of Record

A student's name of record includes the first name, middle initial or full middle name, and the family name. Nicknames may not be used. The university will change the name of a currently enrolled student on its official records on request but may require satisfactory evidence of a legal basis for the change. Both the new name and the old name will appear on the student's transcript which, together with other permanently maintained records, will be filed under the new name and cross referenced under the old name.

The university is under no obligation to record a change of name for students who are not currently enrolled, including those who have graduated, and normally will not do so.

Transcripts

Transcripts of records issued by the registrar are photocopies of the complete, unabridged academic record of the student at this university. Requests for the issuance of transcripts must be accompanied by (a) the complete name used by the student while in attendance, (b) the dates of attendance, (c) the name of the school in which the student was registered, and (d) the complete mailing address, including the name of the office or the title of the person to which the transcript is to be sent.

Fees are not charged for issuance of transcripts.

A transcript or grades will not be released to or for a student whose account with the university is not settled in full.